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    Last Updated : Feb 28, 2019 13:02 GMT

    With our Seating app, which can be integrated with your school's data, teachers can optimise their classrooms so every student is seated in the place that suits them best. Seating plans can be exported and printed in just a click.

    Creating a Seating template

    School administrators can create Seating templates for the teachers to use. A template is a pre-defined set of rows and columns, as well as desk configurations. For example, administrators could create a template for each classroom, so that teachers will only need to add the pupils on their desks, according to their preferred setup, thus saving precious time!

    • Go to Admin > Manage smart seating
    • Click "Manage" under Seating templates
    • Start by clicking +Create new seating template
    • Give your template a name and select the grid (number of rows and columns)
    • Next, you can drag and drop the desks in the right configuration.
    • Click "Create seating template" or "Save and add another seating template" to make another one!

    Make sure to Activate the template once finished! Only active templates are shown to teachers. Templates can be edited, deactivated or deleted by admins at any time.

    Creating Seating plan

    Teachers can create their own Seating plans for their classes as well as any classes that they are covering. To create a seating plan, locate a class and go to Smart Seating.

    • To begin, click on +Create new plan
    • Enter a name and press Enter.
    • Choose your grid (rows and columns) or pick a template, if available.
    • Fill in your plan with students

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    • Either drag and drop students on the plan or click 'Add student' on each seat
    • If you make a mistake, hover over their image and click on the X to remove them from the desk.
    • Click "i" to view or add notes for a student, i.e. "Works better at the front of the class"
    • The students' inclusion groups are displayed on the student list. You can Filter by category to easily seat these students.
     Top tip: you can create seating plans for any class, even those that you are covering. Search for a by name class using the search bar at the top.


    Optimise seating plan

    This function optimises the seating plan to bring selected student categories to the front of the class. Teachers can pick one of the inclusion groups and bring these students to the front; all other students will then be arranged at random in the remaining empty rows.

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    Additional options

    • Schools using Kudos can show behaviour points on their plans.
    • SIMS schools that have included Assessment on their Data permission settings, can add assessment results on their plans.
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    When in Edit mode, you have some actions available on the top right corner.

    Assessment: (SIMS only) Allows teachers to select 2 pieces of assessment to display on their plan. Only then they can toggle Assessment on their plan.
    Duplicate: Teachers can create a duplicate of the plan for that class. This allows them to keep the current plan (including the desks and students) and make minor adjustments to a new one. Teachers need to enter the name of the new plan before the existing plan can be duplicated.
    Edit the grid: Allows you to increase and decrease the number of rows and columns. If you have desks and students outside the new grid, they will be deleted.
    Delete: Delete the seating plan. All data will be lost, including student notes.
    Flip plan view: This will flip the view from the front to the back of the class.
    Fullscreen - Fullscreen removes the drag and drop section and the names of the filtered categories. This is a 'safe mode' of the plan that can be projected in the classroom without revealing any personal information.

    Viewing saved seating plans

    All seating plans are automatically saved in the Smart Seating screen of each class. You can go back to view and edit seating plans for your classes by returning to the Seating section under your class at any time, including plans other teachers have put in place for classes you are linked to.

    You may create several seating plans for the same class, and even use different settings for each. E.g. each plan can display different aspects and assessment results.

    Export and Print

    Seating plans can be exported for your personal use, sharing with Ofsted or your students to help them remember their seats. When you have the seating plan you wish to export, select  Generate PDF to download the plan in a PDF format.

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    You can select Simple seating plan to print a basic version that does not contain any sensitive information and can be safely shared with the class. Alternatively, choose any of the Advanced options to print a seating plan with student categories, notes, Kudos, or Assessment results for your students. 

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